AI Employees for medical spas.
A custom AI Receptionist designed to help your team handle treatment enquiries, qualify requests and support appointment workflows. Built built around how your medical spa actually works, so your team can stay with the clients in the room.
- Works on the channels you approve
- Supported languages verified for you
- Reports to your WhatsApp
Where medical spas lose clients.
Not to better competitors. To silence. The gaps appear in the same places, every single day.
Calls missed during treatments
Your team is with clients. When the phone rings mid-treatment, the caller books with whoever answers first.
Evening inquiries go cold
Much of the research into aesthetic treatments happens at night. By morning, the motivation has passed or the booking went elsewhere.
Front desk burnout
The same ten questions about pricing, preparation and availability, repeated all day, every day.
Unconfirmed appointments
Bookings that never get confirmed turn into empty rooms and specialists without clients.
One AI Employee. Your entire front desk.
Built around your services, your schedule and your tone.
Fast answers on your approved channels
Website chat, WhatsApp and other supported channels, where configured. One AI Employee can cover the entry points included in your implementation.
Consultation booking
It checks your real availability and books consultations and treatments directly into your calendar.
Treatment questions
It answers the questions you approve: services, preparation, aftercare guidance, the pricing ranges you choose to share. Never medical advice.
Lead qualification
New client or returning, treatment interest, timing and budget signals, all captured before the first visit.
Reminders and reconfirmation
Clients confirm or reschedule in a single message, and freed slots can be offered again, when connected to a supported booking system.
WhatsApp reporting
Conversations can be summarized and sent to you, where configured: who called, what they wanted, what was booked.
From first call to full deployment.
Every system we build follows the same disciplined path.
Discover
We map your services, your schedule, your intake rules and the questions your clients actually ask.
Design
Your AI Employee is engineered around your workflow, your tone and your booking logic. Never a template.
Deploy
It goes live across your channels and connects to your calendar and CRM.
Optimize
Conversations are reviewed with you, and the system keeps improving.
Missed Enquiry Recovery for Medical Spas
A focused workflow for after-hours calls and delayed enquiries. It can collect approved details, apply your qualification rules, and support a booking or staff handoff.
Why interested prospects are lost
- — The team is busy with clients
- — Replies arrive too late
- — Conversations are spread across channels
- — Useful lead details are not collected
- — Qualification is inconsistent
- — Follow-up does not happen
What the workflow can be designed to do
- Handle approved enquiries
- Understand the visitor's intent
- Collect relevant contact and treatment-interest details
- Qualify the lead using your rules
- Structure the information for your team
- Support appointment requests
- Route the enquiry to the right person
- Escalate to a human when needed
Designed to reduce missed and delayed enquiries. It does not guarantee every lead is recovered.
Administrative support, not medical care.
The AI Receptionist is designed for administrative communication, enquiry handling, qualification and appointment-related workflows. It does not replace medical professionals.
- No diagnosis or treatment recommendation
- No emergency handling
- No clinical decisions
- Sensitive health information is not collected in the first pilot
- Booking and integrations are confirmed before deployment
Professional implementation, not software access.
Every project starts with your business. Depending on the approved scope, the setup can include:
Discovery
- Your business and customer journey
- Incoming enquiries and bottlenecks
- Existing tools and channels
- Qualification requirements
Workflow mapping
- Enquiry and qualification logic
- Booking or appointment path
- Human escalation
- Data capture and follow-up
AI Employee configuration
- Approved business knowledge
- Communication and escalation rules
- Conversation flows
- Qualification logic
Integrations
- Google Sheets or CRM
- Calendars and booking systems
- APIs and other business systems
- Where included and technically supported
Testing & launch
- Conversation testing
- Workflow and integration validation
- Quality assurance
- Controlled go-live
Works with your appointment workflow.
Already using a booking or calendar system? We assess your existing workflow first, then connect the AI Receptionist through the appropriate authorized integration.
Supported implementations may include Google Calendar and, where authorized integration access is available, platforms such as Doctolib.
What do you currently use to manage appointments?
- Doctolib
- Google Calendar
- Calendly
- A CRM
- Clinic software
- Another platform
- Manual booking
Google Calendar: if you genuinely manage appointments there, we can connect through its authorized API. Depending on the approved workflow and permissions, this may support availability checks, appointment creation, updates, rescheduling and cancellations.
Doctolib: if your setup offers an official API, connector, approved partner integration or another authorized path, we can assess and implement the connection as part of your project. Access is not available for every account, and it is not automatically included in the starting setup.
We never create parallel bookings outside your main system unless synchronization has been properly designed and authorized.
Built for your business. Not rented off the shelf.
Every NLB AI Employee is configured around your workflows, customer conversations and operational requirements.
Projects start from
$1,200one-time setup
+ ongoing monthly support and maintenance
$1,200 is a starting point, not a fixed price. Your final proposal depends on the channels, integrations, workflows and level of automation required.
Often close to the entry scope
- One core channel
- Lead qualification
- Approved business knowledge
- Google Sheets or a basic workflow
Usually needs a larger proposal
- Complex booking integration
- Custom CRM work
- Multiple channels or locations
- Advanced automation or custom APIs
Monthly operational support
Not a software subscription. An ongoing service that keeps your AI Employee accurate and working. Depending on your implementation, it may cover:
- Monitoring and maintenance
- Quality assurance
- Approved knowledge-base updates
- Workflow optimization and reporting
Improvements are made within the agreed scope. The monthly amount is set in your proposal.
We first understand your workflow, then recommend the smallest credible implementation for your business.
What medical spas ask us.
Straight answers, before we ever get on a call.
Will it give medical advice?
No. It answers only the questions you have approved. Anything clinical goes straight to your team, together with a summary of the conversation.
Which languages does it speak?
English, French, Spanish and Romanian are available in writing. Each language and any voice channel is tested and confirmed for your implementation before launch.
Does it connect to our booking software?
We assess your existing booking workflow first. Supported implementations may include Google Calendar and, where authorized integration access is available, platforms such as Doctolib. We confirm what is possible for your setup before any commitment.
What happens when a client asks something unusual?
It captures the details, lets the client know a specialist will follow up, and sends your team a summary, so the request can be handed off rather than left unanswered.
How long does it take to launch?
Every system is custom. After the discovery call we map your workflow and you receive a clear timeline.
Your next client is already calling.
Request a call and see exactly how an AI Employee would run your medical spa's front desk.